A picture is worth a thousand words — if you’re renting a car, make that $1,444.61

by Christopher Elliott on March 17, 2010


This is Kathyria Padilla’s rental car. When she returned it to Avis last April, she took a few snapshots of the vehicle, just in case.

Good thing she did.

Almost one year later, she got a letter from Avis:

They are claiming that I caused $1,444.61 in damages to the rental.

I have pictures of the rental and there are no damages to the vehicle. I took pictures before I dropped off the car in case anything like this ever arose.

I was told the car was OK when I dropped it off and someone inspected it. I signed the car out and I’ve never heard from Avis until yesterday when I received the claim notice in the mail.


Trouble is, Padilla no longer had the rental agreement. Even though she still had photos (and in case you were wondering, the other side of the car looked equally pristine) she thought she might have to pay Avis.

Most rental claims are still filed by paper through the U.S. Mail, and it’s difficult to send email evidence to dispute a bill. What’s more, many car rental companies outsource their damage claims to a third party, which means you’re not even dealing with the company you rented from.

Before I get to the resolution, let me say that Padilla did the right thing when she rented from Avis. As a precautionary measure, she took pictures. Those images have a timestamp (Exif data) that prove she returned the car undamaged. Some cameras put a date stamp on the actual photo, too.

I have a few more brief tips here.

Simply put, there was no easy way for Padilla to fight this late claim with her digital photos. So I contacted the car rental company on her behalf. A few days later, I got the following note from her:

I received a call from Avis yesterday afternoon. They notified me that this claim was an error and that they will send me a letter in writing for my records. I just wanted to thank you for your assistance with this matter.

You’re welcome. And thanks to Avis, too, for dropping its claim in the face of this conclusive evidence.

I’m puzzled by the 11-month lag time for a damage claim. What were they thinking? Normally, a claim like this needs to be filed within weeks of the apparent damage. Pursuing a customer almost a year later shouldn’t be part of any car rental company’s practices.

What’s the longest you’ve waited for a damage claim?

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  • MVFlyer

    Smells like a scam–where was Avis’s proof that the damage was incurred during Kathyria’s rental? Did they provide pictures w/date stamps, repair records (which also could be fudged) or any other reasonable evidence? A year seems like an awfully long time to bill someone for damages–did this mean the car was out of commission for that long?

  • dcta

    The only thing that troubles me is that she took her photos in front of a residential garage – if it is possible and it is an outdoor lot, one should take the photos on the lot with the attendant who is checking you out in the photo a well – or at least something that indicates you are on Avis’ lot.

    I could see them asking (or arguing) “what happened between that garage and the time she got to our lot”?

    Having said that, my husband and I went “carless” about five years ago – we use Zip cars and we rent probably 6-8 times a year. For reasons I need not go into – we always rent from Avis and we have NEVER had any sort of issue like this. Truth be told, we rarely do photos….

  • SirWired

    Damage claims noted and filed after return sound like ripe territory for a class-action lawsuit. I know that if I got a damage bill for a rental car, and the damage was not noted at check-in, the rental company can go *bleep!* I’d fight it in court if necessary. I cannot imagine any such claim would hold up in court, since the damage can occur any time after checkin.

  • Mr JJ

    Alamo: 7 years later they are trying to claim the car was returned in Hawaii with no locks and a bill to replace them…..at the time the car was looked over when returned by an agent and no problem…

  • Karen Shepard

    You know for $1400- the damage on these new cars need not be so evident. Pics are nice but they do not show damage to the inside of a car or a minor scratch that could amount to this. When you get a bill from rental, do they tell you what the damage was ?
    My only damaged car rental was minor to a front under bumper. I carelessly tried to park too far forward and hit the curb. Was not noticed until return was checked, at which time I had to call my insurance to have them guarantee the fix and off I went. Only thing lost- time. Very important to know your current rental coverage and if not suitable- I always suggest clients to add a rider to their own insurance vs. purchasing the rental agency’s CDW/PAI/ etc.

  • http://www.tripso.com/author/ned/ Ned Levi

    I’ve been taking photos of my rental cars for years. In my opinion, it isn’t enough to take photos of your rental car when you turn it in, however.

    More and more with quick pick-up programs which many of the large car rental companies have, there is no preinspection of the vehicle with a rental agent signing off with you there to witness the inspection, to make sure all damage is noted. Therefore taking photos in the car rental lot is very important. I make sure I get the rental lot in the photo so it’s unmistakable where the photos were taken, mixed in with close-ups of the damage, if any. Lately car rental companies are sometimes trying to even make claims for small chips from stones so photo everything. If there is an agent in the lot, I make sure they see me taking the photos.

    When the car is returned I repeat the process of taking photos before giving the keys to the rental check-in agent. I make sure they see me taking the photos, include the rental lot in one or two, and if possible include the agent in a photo too. As dcta implied, it’s important to take the return photos in the rental car lot in which you’re returning the car, otherwise the rental car company could claim you damaged the car on the way to returning it to them.

    I had one potential claim from National, but printed my photos, sent them to National, and quickly got a letter back rescinding the claim, “made in error.” National told me they fouled up their paperwork, and that the damages were actually caused by the renter who took the car next, after I had it.

  • TJ Thornton

    I had 2 similar incidents with Thrifty. However, upon renting I had noticed a small dent and had the agent note it and took photos with my cell phone, of the car, the rental agreement, and the rental agent standing next to the car. When I returned the car they insisted I’d damaged it and charged my card $500 until the claim was paid. The photos negated that, but not until after quite a battle with Thrifty. I always take pictures of the car when I get it and when I drop it off, particularly if I’m dropping it off when no one is there.
    Thrifty tried the same thing as Avis, also. When I produced the photos, they still argued that it was my fault. However, they didn’t have a leg to stand on when I asked them how they knew it was me and not the people who had rented it after me in the intervening time, In addition, I asked them to submit proof of actual work done on the car and when; and to verify that no one else was being charged for the same work so I could submit it to my insurance company. They backed off.
    According to my insurance agent, this is not just some occasional thing. It’s happening regularly as rental companies keep their fleets longer. Your insurance company will help you fight the claims, in most cases, as well.
    Today, almost every cell phone has a camera. I recommend using it and keeping the photos for at least a year. Take the photos when you pick it up, as well as when you drop it off, particularly if there is something, even the smallest ding. It takes a few minutes, but, as the commercials say, ‘priceless.’

    Needless to say, I don’t use Thrifty any more. I used to be a regular client, now never. That behavior cost them more in business lost.

  • Joel Wechsler

    These “erroneous” claims sound like a scam to me. If you can prove you didn’t cause any damage they tell you it was an error, and try someone else. If you can’t prove it you may have to pay. Sooner or later they’ll find a sucker.

  • Stone

    This happend in Hawaii on a rental. We did not know about it until the insurance was increase on our car. When we checked the rental company had claimed about $1,500 in damages. We had no proof that it did not happened. They claimed that the records were no longer available of the actual damage. We had to pay increased insurance costs on our personal car.

  • Carrie Charney

    Why aren’t we innocent until proven guilty any more? Did the laws change?

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